DIRECTOR OF OPERATIONS POSITION ANNOUNCEMENT
The DC Volunteer Lawyers Project is a 501(c)(3) organization whose mission is to create, support and utilize a network of volunteer lawyers to provide high-quality, pro bono legal services to low-income individuals in the District of Columbia who are domestic violence victims, at-risk children, or have other urgent family law needs. DCVLP attorneys represent domestic violence victims in civil protection order, divorce, custody and child support cases, and serve as Guardians ad litem for at-risk children in disputed custody cases. In addition, DCVLP operates a walk-in clinic for domestic violence survivors in Southwest, DC, a Family Legal Clinic at the Commons at Stanton Square in Anacostia, and a Family Legal Clinic at Children’s National Medical Center.
We are seeking qualified applicants to join our skilled and passionate team; we are hiring a full-time Director of Operations to serve as an integral part of the senior management team. This position reports to the Executive Director. This is an opportunity to dive deep into all aspects of non-profit management on a small and collaborative team.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Oversee all financial transactions and reporting
a. Work as a liaison to accounting firm and bookkeeper to maintain accurate and updated financials for the organization. Ensure accurate processing of IRS Form 990.
b. Process and approve all payables using Bill.com, in coordination with outsourced accounting team.
c. Process all accounts receivable. Ensure donations are properly recorded on an ongoing basis.
d. Oversee all banking activities. Manage monthly reconciliation between bank statements and Quickbooks reports.
e. Manage annual financial audit.
f. Work with Executive Directors and Treasurer to develop organizational budget. Create, track and maintain organizational and program budgets.
g. Bid out, present, negotiate and manage all new contracts, systems and relationships with vendors.
- Human Resources
a. Oversee employee retention and performance plans.
b. Manage recruitment, hiring, and termination processes; maintain employee records.
c. Manage and run semi-monthly payroll, including time sheets and benefit changes.
d. Track and coordinate employee benefits.
e. Directly manage members of the administrative team.
- Grants Management
a. Create and analyze budgets for grant proposals (approximately twice monthly).
b. Serve as liaison with grant officers for local and federal government grants. Draft and submit grant adjustment requests as needed.
c. Oversee and schedule grant compliance activities, including production of reports.
d. Work with accountant to ensure correct allocations, tracking and reporting to funders.
a. Manage all organizational insurance policies.
b. Work closely with management team to set short- and long-term strategy for the organization; meet weekly with management team to discuss priorities and action items.
c. Staff the DCVLP Board of Directors. Manage meeting preparation and general business operations of the Board.
d. Manage the physical office space, including liaising with vendors regarding improvements or repairs.
e. Oversee IT vendor and all equipment.
- Event Management
a. Manage logistics for annual 400-person fundraiser, in collaboration with Director of Development and event planner.
b. Manage event contracts and payments.
- B.S. or a B.A. plus five to eight years relevant work experience OR an advanced degree plus four years of relevant work experience.
- Experience in non-profit management required.
- Experience with public grant compliance a plus.
- HR management experience required, certification a plus.
- Proficiency with QuickBooks reports and Microsoft Office Suite, and a willingnessto become proficient on the DCVLP database, donor management, and time entrysystems.
- Excellent organizational skills, ability to manage multiple priorities at once, and ability to work independently and as part of a team.
- Excellent oral and written communication skills.
- Prior experience with a legal services organization a plus.
NOTE: This description is not an attempt to list all essential functions of this position as it is recognized that job duties may change over time, based on DCVLP’s needs.
Salary is commensurate with professional experience. DCVLP provides 90% coverage of our major medical policy, and sponsors a 403b retirement plan. New employees accrue three weeks of vacation over 12 months, and one week of sick time. Two personal days per year are also available as floating holidays. We offer a positive work environment, with a focus on collaboration, empowerment, and service toward our clients and volunteers.
To Apply: DCVLP has a non-discrimination policy and encourages all interested and qualified applicants to apply regardless of race, gender, sexual orientation, religion, age, disability, or other status protected by applicable law. Interested applicants should send a letter of intent and a resume to Sara Tennen at email@example.com.